Thursday, 31 December 2015

This has been a great year thanks to you!

It is the last day of the year and we must thank you for helping us to grow, evolve and mature. Thank you for all the feedback, input and trust invested in primaERP. Check out our 2015 highlights:

Friday, 18 December 2015

Take this time to stop and think!

Check your email, call your colleague, delegate your work, look back at the e-mails, remember that someone is coming to repair the door lock of the building, write up the meeting notes, attend the lunch with the new client, get stuck in traffic due to some demonstrations which block the main street, go back to the office, check your schedule, rearrange your appointment for the next day, write another e-mail, check the budget John sent you 3 weeks ago.. Work! Keep going, no stopping! Don’t waste your time! Go, go go! Ahh ENOUGH! STOP IT! If this sounds all too familiar, stop and pause for a moment if you intend to achieve something effectively while keeping your sanity. 

Thursday, 10 December 2015

Project Management: Facts which will surprise you

Ever wonder why projects fail, how much it costs the company and what the role of the project manager in this is? We were and found these surprising statistics!

Wednesday, 25 November 2015

How to calculate the price of a project

The precise estimate of the costs and the time of a project is crucial to make sure you will stay within the limits of a budget. A miscalculation can lead to financial losses and ultimately make it  impossible to complete the project. Therefore it is necessary to dedicate special attention to detailed planning and to try and foresee possible complications. But how to know what price is reasonable and appropriate based on the quality and complexity of the work to be performed? Or how to estimate the time it will consume? Here are some tips to resolve these issues:

Wednesday, 11 November 2015

Time management for up-and-coming freelancers

"People think that the hardest thing in the life of a freelancer is to get a contract. Actually, the most difficult thing is to refuse it” tweeted Czech social networking guru Michelle Losekoot. The 88-character tweet managed to summarize the essence of the problem, which sooner or later most individual entrepreneurs on the right path to success will have to face. Taken by the euphoria of seeing their goal on the road of fulfillment, freelancers tend to accept whatever comes their way. They develop the tendency to see refused work as lost money and acknowledge no boundaries concerning what is realistically doable. Does that remind you of something?

Thursday, 29 October 2015

How can time tracking help you to concentrate?

There you are, sitting at your desk, facing the computer and trying hard to concentrate on your work. Then there comes a new e-mail or a colleague with something funny to share. The e-mail possibly needs to be read immediately. The colleague, at least out of common sense and courtesy, needs to be acknowledged. Suddenly you no longer have any idea about what you were doing before... Does it remind you of something? Do not worry, it happens to everyone! If you are too overwhelmed, most likely it will come back to you in a few seconds and, if you are lucky, not much time will be lost. It is not always the rule, unfortunately. For those cases in which you may feel you have to much to deal with,  the following time tracking hints can help.

Tuesday, 6 October 2015

7 tips to run an effective meeting

Meetings are great tools to solve complicated problems, which require speed and decisiveness. If you followed our previously mentioned 7 ways, you can go ahead and send those meeting invitations with a clear conscience.

The invitations should be sent to all of the involved parties, which can actually help solve the problem, not to everyone. Once you have decided who to send the invitations to, make sure to include some documents or topics which will be discussed, so that they can prepare for the meeting. Besides putting the place and time of the meeting, you should also try to estimate how long the meeting will take. This is not easy, but your busy colleagues will appreciate it.

Now you know how to create the meeting, but how will you organize the meeting itself? Here are some tips which can help.

Wednesday, 23 September 2015

How to avoid pointless meetings

How often have you found yourself in a meeting that lasted forever in which participants tried to solve all the problems of the world? After many hours of heated discussion about everything, with no solution, comes the exhaustion, disappointment and overall frustration. 

Lots of teams everywhere waste their time weekly in meetings that turn out to be empty chatter and ultimately mere waste of time. Nevertheless, meetings are an irreplaceable tool for managing and motivating people. How to organize a successful meeting in which every participant feels enriched? Before each meeting, check whether it meets the following conditions.

Thursday, 17 September 2015

Back to school – how will you manage your time this year?

It’s that time of the year again and we’re not speaking about Christmas (at least not yet) J. It’s that time when schools will be filled again and the young adults will go back to studying and learning. Everyone will be busy, and soon you will start thinking, where did the time go? Especially for students, who just spent the summer either relaxing or even working, the daily life filled with books, essays, studying, group meetings while still finding time to spend with friends or hobbies, is back again in full force.

Friday, 11 September 2015

10 reasons to use time tracking

A time tracking software can assist with measuring both personal and team productivity by providing a more accurate idea of ​​how people deal with their own time. It can only help. So, why not explore its full potential? In this article we have compiled 10 reasons to explain why it is worth it to employ time tracking.

Thursday, 3 September 2015

3 principles for working successfully with virtual teams

More and more companies take advantage of today’s available technology to work in dispersed or remote teams, which is when members of teams from all over the world collaborate in order to achieve a common goal. This way of working implies a significantly lower cost for business owners and at the same time is convenient for workers who seek to have flexible hours.

Friday, 21 August 2015

primaERP has been busy the last couple of months

Since it's been a while since our last update, we thought it was about time to inform you of the new features, we've "snuck" into primaERP.

Wednesday, 5 August 2015

4 myths about time tracking

Permanent monitoring of what employees are doing certainly does not please everyone. Fortunately, modern technology makes it possible to avoid this discomfort while increasing the efficiency of the work of individuals and of the entire enterprise. An example might be a time tracking software, which enables you to find out who is more devoted to what, how much it pays and how long it takes. Despite this, every company will have its stubborn opponents to it. This article attempts to refute common myths associated with time tracking and to discuss specific cases.

Wednesday, 29 July 2015

How to accurately track your work time

In many smaller companies, there are constantly disputes about the amount of hours worked and naturally also about the salaries being paid for them. Overtime, weekends, holidays, sick leave, business trips, etc., all this requires exact tracking of your working time. If the company then suddenly agrees to track time on clients and projects, the administrative work can become almost unbearable and without a special time tracking and attendance software, almost impossible.

However, merely recording the time is not enough. Inaccurate number of working hours is a typical problem encountered by all companies (which often leads to problems with employees and customers), poor planning, failure to comply with the terms and consequently the loss of profit. To prevent these problems from happening, you should track the time in real time and regularly analyze the data. But how should you do this?  

Wednesday, 22 July 2015

How can you help your team use a time tracking software?

Usually it only takes the mere mention of a time tracking program for most employees to cringe and start protesting. It may or may not be because of bad experiences in the past, but most people just don’t like big changes and are wary of something new, especially when it involves some kind of “control”. Usually, these fears and doubts are not correct and at the end, the outcome is positive; with time tracking software, this is the case.

Friday, 17 July 2015

Enjoy the summer thanks to these free applications

There is a plethora of applications for your computer and mobile companions in today’s market. Just look around and you will find cool apps which will not only make your work easier, but also help you unwind after a hard day’s work. I have tried a lot of them, but these are my personal favorites. Enjoy the summer with these five tools.

Thursday, 16 April 2015

Meet primaERP Attendance: The new web & mobile app

We´re happy to introduce primaERP´s new module Attendance, which keeps track of your and your colleagues` working hours without the tedious paperwork. It has been created as a light application for companies, which are looking for both high usability and simplicity.

Monday, 13 April 2015

Get to know primaERP Attendance

1 – What is it?

Attendance is primaERP’s module designed to register the workers’ time in and out, as well as their breaks and engagement in their designated tasks. It works as an online punch clock with some of the perks of a time tracking application.

Friday, 3 April 2015

Why to use Cloud-based Time Tracking and Attendance Software

The idea of using cloud and/or cloud- based enterprise software is sometimes still difficult to adopt and, despite its´ improving and „maturing“, remains controversial. However, there are many kind of tools, especially attendance and time tracking applications, which offer advantages that have the potential to significantly impact the performance and productivity of businesses, especially SMEs.

Tuesday, 10 March 2015

Hourly rate vs. fixed price

Is there a difference?

When taking a job, one of the main concerns is (unfortunately) always about money- will I get paid enough and/or will I charge the right amount? It’s a difficult question that both project managers and freelancers face. To begin with, you should ask yourself what the price of any job you do consists of. It should incorporate your costs (material and time) as well as your profits. We will now focus on the projects for which time is the main resource, while material makes up just a part of the total cost. So how should we price the project? There are 2 ways how to do that, although I will try to show you that in the end, they should be the same.

Monday, 23 February 2015

Calculate your costs based on the value of your time

Time is money

Time is money; that we already know. It can be quite easily quantified: the cost of human time at work can be calculated as the ratio between the total monthly cost of an employee (wage, internet, phone) and average monthly number of working hours (168 if you count 8 hours per day and 21 workdays per month).
There is however a „problem“: human aren´t machines, their performance can´t be divided into standardized man-hours. We are the furthest thing from dull manufacturing capacities, processing one task after another. We are influenced by the working environment, weather, time of day, hormones and thousands of other things. As a result we´re fairly unproductive one day and discover gravity or painting Mona Lisa the other.

Thursday, 12 February 2015

Costs and expenses are counted down to the last penny- so shouldn’t your time be too?

Time as a valuable resource

“The most costly outlay is the outlay of time”. This idea is attributed to Antiphon, Socrates’ contemporary. Already in ancient Greece, they knew that time should be calculated and that it is crucial to everyday life, so why do we, modern humans, disregard it so often? In every company, we are very meticulous in our accounting; we know exactly how many paperclips and coffee we need, how much we need to buy and how much we need to sell. But do we know, how much our time is actually worth? 

Tuesday, 3 February 2015

10 principles to improve your pricing for (not only) starting entrepreneurs

Set the correct pricing for your work

Sounds interesting? Then you, like many others, have probably spent some time thinking about the best way to price your products or services. You might have hesitated to make a decision for some time and have questioned the decision the second you thought about it or even made it.  Did I make the price too high or was the price too low? Don’t worry about it, assigning the correct price to your service or product is one of the biggest challenges any starting entrepreneur has to face.

Thursday, 22 January 2015

How to set precise hourly rates with BILLING

In our previous article, we´ve described the best practices to organize your time, so that it can be tracked and evaluated with the least possible effort. Now, lets focus on putting a price to that time and see how we should bill our clients.

Monday, 12 January 2015

New Year, New Features

Over the holidays, we stayed busy and added some useful features, which we think will make your work much quicker and easier, a step toward our (and maybe your) New Year’s resolution to fulfill.